FLIGHT SAFETY DOCUMENTATION SYSTEM Any aircraft flying from one place to another place is not only change the place but it affect several data. These data is required to update immediately and check for further operation. Proper procedure is required to update, control and maintenance of document. Pilot flying aircraft required information regarding every phase of flying. Engineer’s needs easy access of information required for maintenance. An operator has various departments working under different person independently. Post holders are answerable for his responsibility. But final goal is the safe operation of company’s aircraft. Air Safety Circular 2 of 2013 required establishment Flight Safety Documentation System by operator
Flight Safety Documentation system is a set of inter-related documentation established by the operator, compiling and organizing information necessary for flight and ground operations. Para 4 of CAR Section 5 Series “F”, Part I requires that all operators shall establish an effective Flight Safety Documentation System for use and guidance of operational personnel. “The procedure for preparing Flight Safety Documentation System its monitoring and adherence shall be incorporated in the Flight Safety Manual”. Development of a FSDS is a complete process. Changes to each document comprising the system may affect the entire system. All documents is to be consistent with each other, and consistent with regulations, manufacturer requirements and Human Factors principles. It is also necessary to ensure consistency across departments as well as consistency in application. Hence the emphasis should be placed on an integrated approach, based on the notion of the operational documents as a complete system FSDS may comprise of the: Operations Manual, Flight Manual, flight deck Normal/Abnormal/Emergency procedures, Manual/Checklist, Maintenance Manuals, Procedures Manual, MEL, DDGP Manual, MOE, CAME, SOPs, Cabin Crew SEP Manual, Training Manuals, Flight Safety Manual, Dispatch manual, Emergency, Security manual etc,. These Manuals may have different authors, be under different responsibilities, use different terminology, have different format, have different structure or not be compatible or consistent with each other and hence will lead to inconsistencies, ambiguities or different interpretations in the implementation, unless concerted efforts are made by the operator through a central documents system to maintain compatibility and consistency. Each Manual or Document required Similar structure, Consistent location of specific types of information, Common terminology, Information that is relevant, Standardization across the fleet, Standard meaning for graphics and symbols and use them consistently across documents, Consistent use of units of measurement and consistent use of codes. Collating of new information affecting operating documents require regular monitoring. We can find new CAR, circular on DGCA website. Subscription of manufacture’s data is mandatory. Information gathered from various sources should be analysed for required change in deferent procedure. This information’s is required to be distributed amongst all relevant personnel on continuing basis through hard copy or by E-mail or we can place on company website depending on nature of information. Before change in any document required by new information it is necessary that all stake holder should be consulted. Periodical review meeting can solve this problem. Identification of the other manuals or documents is require which may be affected by the proposed changes. Regular review is required for timely removal of obsolete information from the system. For easy updating of the manuals/ documents in circulation it is required that manual is divided in small part and chapter so that only relevant portion can changed. Changing complete document is waste of material and manpower. During updating provision of tracking system is mandatory so that all previous updates which may include list of effective pages, record of revisions and history of revisions should be available for future reference. The tracking system can also be use to verify for most recent updates. Uniform indexing of individual documents and documentation system should be followed by done by every section / Dept. Formal feedback system can be used for removing obsolete information and induction of necessary information. Master Manual Register is centre of Flight Safety Documentation System provide all information regarding document and procedure used by different department. It is showing revision status and person responsible of revision. We can maintain MMR as hard copy or place on web for easy access and use by different stakeholder. Flight Safety Documentation System requires a Nodal officer who is responsible to DGCA to ensure compliance of FSDS. Nodal officer is responsible for review at least once in a year and also after major event. A flight safety document system needs to include a verification mechanism to ensure that, whenever a section of a document is amended, all other documents likely to be affected are identified and that consequential amendments are duly coordinated and agreed to by the responsible departments before the amendment is processed. |